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OPERATIONS Employees - Using ODS Equipment at the ADS
Posted On: Mar 31, 2020

From: Julian, James 
Sent: Tuesday, March 31, 2020 12:35 PM
To: Dejuliis, Ralph ; Harris, Peter J. ; Joseph, Agatha ; Bryant, Barri S.; Autrey, Anita Marcel (CMS/OFM) ; Washington, Shelley ; Barri Sue Bryant 
Cc: Couture, Richard ; Rich Couture; Leiby, Jack
Subject: OPERATIONS Employees - Using ODS Equipment at the ADS

The following message is for Operations employees

Operation is providing employees with the flexibility to use official duty station (ODS) equipment while working at the alternate duty station (ADS) as part of the response to the COVID-19 Pandemic.  

This initiative is completely voluntary.  Please ask your members who are interested in this flexibility to coordinate with their managers as there are some offices, in high risk areas, from which employees will not be able to obtain equipment. 

Please see the guidance below explaining how the pickup will occur and the attached information regarding connecting the equipment when the employee returns to the ADS:

What ODS equipment are employees permitted to take to their ADS?

·         One (1) monitor

·         One (1) mouse

·         One (1) keyboard

All other peripherals must be left in the office.  (NOTE:  Monitors mounted to arms that are attached to your desk or cubicle are not permitted to be removed for transport to your ADS.”)

How will employees pick up the equipment?  

  • Employees will be granted a reasonable amount of duty time (normally up to 2 hours) to come to the office to pick up their equipment and return home to resume work.

  • Any employee who wishes to retrieve equipment must schedule a time with management to enter the office.

  • Managers must schedule appointments in compliance with current guidelines on social distancing and other guidelines provided within your state or local area. This arrangement will be decided at the component level.

  • After the equipment is disconnected, a member of management will record the identifying information for the equipment prior to the employee removing the equipment from the office.

  • Employees will ensure they transport and use the equipment in a safe manner and return the equipment in usable condition at the end of the current work at home period.

  • Equipment should not be left unattended or unsecured at any time while in transit to or from the ADS.

  • Employees with disabilities should work directly with their managers regarding reasonable accommodations.

  • If employees need any assistance disconnecting equipment or reconnecting it at home, they should contact their local SLC/SC.

National Council of Social Security Administration Field Operations
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